Terms and Conditions for Lopeman Photography
Updated: August 13, 2025
Effective: October 4, 2022 – Present
This agreement governs all photography and videography services provided by Lopeman Photography(“Photographer,” “we,” “us”) to the Client (“you,” “your”). By booking services, the Client agrees to the following Terms and Conditions:
1. Consent for Photography & Model Release
By participating in any session or event, Client grants Lopeman Photography permission to photograph/film them and all individuals included in the session.
Client grants a perpetual, worldwide, royalty-free license for use of images/videos in marketing, website, portfolio, print, advertising, and social media.
Client waives any right to approve images or claim compensation.
If the Client does NOT want images used for promotional purposes, they must state this in writing prior to the session.
2. Copyright & Usage Rights
All images and videos are protected by U.S. Copyright Law (Title 17).
Lopeman Photography retains full copyright ownership.
Client receives a non-exclusive, non-transferable, personal-use license.
Images may not be:
sold
edited in a misleading manner
submitted to contests
used commercially
altered through AI
passed off as the Client’s photographic work
Commercial use requires a paid licensing agreement.
3. Payment Terms
Non-Wedding Sessions: 50% non-refundable booking fee.
Weddings: 25–50% non-refundable booking fee.
Final payments:
Sessions: due 2 weeks before the scheduled date.
Weddings: due 1 month before the event.
Late Payment Fee: $50 per week.
Returned Payments: Client pays all fees associated with returned or disputed charges.
All payments are non-refundable.
4. Rescheduling & Cancellations
Clients may reschedule once with 1-week notice at no charge.
Additional reschedules or reschedules with less than 1 week notice = $75 fee.
Cancellations at any time result in loss of booking fee.
If Photographer must cancel due to emergency or illness, a full refund will be issued and reasonable efforts will be made to find an approved replacement.
Weather reschedules are at Photographer’s discretion.
5. Delivery of Images & Editing Policy
Standard turnaround: 1–3 weeks
Rush turnaround (4 days): $100
RAW/Unedited files will never be released under any circumstances.
Editing includes:
color correction
exposure adjustments
cropping
basic retouching
Advanced editing (face swaps, body adjustments, object removal) may incur additional fees.
6. Travel & Overtime Fees
Travel within 30 miles of Waterloo, NE is included.
Beyond 30 miles: $0.75 per mile round trip.
Travel exceeding 1 hour 30 minutes may require hotel accommodations paid by Client.
Overtime: $150 per hour, rounded to nearest half hour.
7. Client Conduct, Cooperation & Responsibilities
To ensure quality results, the Client agrees to:
follow posing instructions
direct minors or pets as needed
arrive on time
ensure all participants behave safely and respectfully
Lopeman Photography is not responsible for poor results caused by:
Subjects not following directions
Subjects not smiling
Subjects refusing to look at the camera
Shy or uncooperative behavior
Blinking, fidgeting, or lack of expression
Wardrobe malfunctions
Messy hair or makeup
Glasses glare or hats shading the face
Unsuitable weather
Environmental limitations
Photographer will always make reasonable efforts, but uncooperative subjects or lack of participation are entirely the Client’s responsibility.
No refunds or partial refunds will be issued for these situations.
Additionally, Photographer is not responsible for:
Missed shots due to late arrivals
Venue restrictions
Guest interference
Family members wandering off or refusing to participate
Children not sitting still, smiling, or cooperating
By booking, the Client acknowledges that final images are influenced by the Client’s willingness and ability to participate.
8. Liability & Injury
Client assumes all responsibility for personal safety at sessions.
Photographer is not liable for:
injuries
accidents
property damage
allergic reactions
environmental hazards
Client is responsible for repairing or replacing any equipment damaged by Client or guests.
9. Limitation of Liability
Photographer is not liable for:
equipment failure
memory card corruption
transportation delays
illness
acts of God
weather
emergency evacuations
power outages
or any event outside reasonable control
In the extremely rare event of complete photographic failure, liability is limited to refund of payments received.
No further damages—emotional, consequential, or indirect—will be owed.
10. Force Majeure
Neither party is liable for failure to perform due to circumstances outside their control, including natural disasters, government shutdowns, pandemics, etc.
11. Indemnification
Client agrees to indemnify and hold harmless Lopeman Photography from any claims, damages, injuries, legal fees, or disputes arising from:
breach of contract
misuse of images
actions of guests or participants
Client behavior during session
12. Refunds & Satisfaction Policy
All payments are non-refundable.
Photographer will make every reasonable effort to ensure client satisfaction, however:
artistic style
creative choices
lighting conditions
editing style
posing results
are not guaranteed and are highly subjective.
Client is hiring Photographer for their unique artistic style, and refunds will not be issued for difference in taste or subjective preferences.
13. Governing Law
This agreement is governed by the laws of Nebraska.
All disputes must be filed in Douglas County, Nebraska.
14. Entire Agreement
This document, along with invoices or signed contracts, constitutes the complete agreement between the Client and Lopeman Photography.
No verbal agreements are binding.
All changes must be in writing and signed by both parties.
15. Acknowledgment
By booking services, the Client confirms that they have read, understood, and agree to all Terms and Conditions listed above.